Privacy Policy
Your trust is our priority. Learn how we protect and manage your school's data.
Last updated: January 14, 2026
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At VidyaCamp, we are committed to protecting the privacy and security of your data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our school management platform.
Data Encryption
All data is encrypted in transit and at rest using industry-standard protocols.
Role-Based Access
Strict access controls ensure only authorized personnel can view sensitive data.
Transparent Practices
We clearly communicate how and why we collect and use your data.
Security First
Regular security audits and compliance checks to protect your information.
Information We Collect
We collect information necessary to provide our school management services. This includes:
- School information (name, address, contact details)
- Student data (names, grades, attendance, performance)
- Staff information (teacher details, administrative data)
- Parent/guardian contact information
- Usage data and analytics from platform interactions
- Technical information (IP addresses, device information)
How We Use Your Information
We use the collected information to provide, maintain, and improve our services, including:
- Providing core school management functionalities
- Managing student and staff records efficiently
- Facilitating communication between schools and parents
- Generating reports and analytics for school administration
- Ensuring platform security and preventing fraud
- Complying with legal obligations and educational standards
Data Sharing and Disclosure
We do not sell your personal data. We may share information only in the following circumstances:
- With school administrators and authorized staff as needed
- With parents/guardians for student-related updates
- With service providers who assist in platform operations (under strict confidentiality)
- When required by law or to protect our legal rights
- During business transfers (mergers, acquisitions)
Data Security Measures
We implement comprehensive security measures to protect your data:
- End-to-end encryption for all data transmissions
- Regular security audits and vulnerability assessments
- Role-based access control systems
- Secure data backup and disaster recovery procedures
- Employee training on data protection and privacy
- Compliance with international security standards
Data Retention
We retain personal data only as long as necessary for educational purposes and legal compliance:
- Active student records: Throughout enrollment period + 5 years
- Staff employment data: Duration of employment + 7 years
- Financial transactions: 7 years for tax and audit purposes
- Backup data: Securely stored for disaster recovery purposes
- Anonymized analytics: Indefinitely for service improvement
Your Rights and Choices
You have rights regarding your personal data, including:
- Access and review your personal information
- Request correction of inaccurate data
- Request deletion of personal data (where applicable)
- Object to certain processing activities
- Data portability rights
- Withdraw consent for marketing communications
Policy Updates
We may update this privacy policy periodically. We will notify users of significant changes:
- Notification through platform announcements
- Email communication for major changes
- Updated revision date displayed prominently
- Opportunity to review changes before they take effect
Legal Compliance
VidyaCamp complies with applicable data protection laws and educational regulations:
- General Data Protection Regulation (GDPR) compliance
- Family Educational Rights and Privacy Act (FERPA) adherence
- Children's Online Privacy Protection Act (COPPA) compliance
- Local educational data protection regulations
- Regular compliance audits and assessments
Questions about our Privacy Policy?
We're here to help you understand how we protect your data and maintain your privacy.